ERMS is valued by records managers and users in organizations that need to track end-to-end record keeping activities. ERMS delivers several business benefits to help organizations maintain records.

Integrates and Manages Physical and Electronic Record

Organizations can unify all records in an integrated manner under a single file plan and maintain records and profiles information within a single virtual repository.

Reduced Administrative Redundancy

A holistic records management approach significantly eliminates administrative redundancy and streamlines operational procedures.

Records Lifecycle Management 

Manage records from creation through disposition while optimizing the entire process of declaration/classification, retention, record access, holds, audit, archiving, and disposition.

Creates easy to manage Master File Plans

Create and configure a master, enterprise-level, file plan based on an organization’s unique needs. The file plan created by ERMS is completely scalable to accommodate virtually any file hierarchy, any number of users, and any volume of records.

Provides convenient records capture 

Organizations can ensure the convenient capture of records through ERMS tight integration with common office applications such as: MS Office, Outlook, IBM Lotus Notes, Novell GroupWise, DM and ECM systems, intranet and extranet portals, imaging solutions, archive, storage, and other information management systems.

Preserves Record Authenticity 

ERMS has developed innovative and effective ways to capture and manage records to ensure their authenticity in order to meet critical regulatory and legal requirements. Within the secure ERMS records repository, all records are are preserved in their original format with extensive audit trails to track records access and authenticity. ]

Provides robust Retention, Disposition, and Audit Capabilities 

Extensive server-based rules engine for time/event-based retention scheduling ensures records are properly managed and kept for their prescribed time period. ERMS enables disposition hold, which places records associated with a litigation, regulatory, or administrative investigation “on hold” to override any scheduled disposition or destruction. In addition, powerful and flexible monitoring and reporting functionality provides complete audit trails and total, real-time visibility of records.

Provides instantaneous Access to All Records 

ERMS provides fast, easy text searching within content or record profile information to enable users to locate and retrieve the right records quickly. Enabling instantaneous access to records supports increased productivity and job performance.

User friendly  

Intuitive, user friendly interfaces are provided in the context of the end user’s work environment via the Web and desktop applications such as Microsoft Explorer and Microsoft Outlook. End users adopt the process quickly and easily, supporting the organization’s goals for records management policies, procedures, and best practices.

Guarantees Return on Investment 

ERMS offers numerous opportunities for organizations to quickly achieve their ROI: from reduced physical storage requirements to faster information retrieval to improved staff productivity